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June 2009

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN – LEONARD – MALIGRANDA – MYERS – SMITH – TARGOSZ:  present

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Kelli Jeffers, Chad Insko, Dianne Buss, Tim Lindsay, Randy Smith, Sally Bennett, Jason Bennett, Alice Ohrtmann, Shirley Crawford, Dana Ostergard

A motion was made by MR. MYERS, seconded by MR. ELSEN to accept the minutes of the May 11, 2009 Regular Board Meeting and May 28, 2009 Special Meeting as presented.  Motion carried on a voice vote.

A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills over $5,000 to Gill’s Freeport Disposal, CAM Music Entertainment, Fehr-Graham, Illinois Environmental Protection Agency and Municipal Well & Pump.  Motion carried on a unanimous roll call vote.

A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pay the bills as presented.  Motion carried on a unanimous roll call vote. 

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

No one requested the opportunity to address the Board.

OLD BUSINESS

A.  Items with planned action

1.  Village Engineer

a.          Mr. Weegens and Mr. Noegel agree that the punch list for the Sullivan’s development has been completed.  The release of the letter of credit will be addressed at the July 13, 2009 meeting.

b.        The first CDAP Grant has been awarded and the second grant application has been submitted.

c.       July 31, 2009 is the first bid letting for the Stimulus money and will include the Westfield Road project.

d.      Bids for the 2009 MFT Program will be opened at 10:00 a.m. June 16, 2009 at the Village Office.  This year’s work will pretty much exhaust the money remaining from the Elida Street Project.

e.       The scope of Phase I of the Waste Water Treatment Plant Expansion will be finalized when the funding information is available.

f.        The development of codes and ordinances remain open                    

 2.  Public Works Committee

 3.  Village Attorney

a.       A motion was made by MR. SMITH, seconded by MR. LEONARD to adopt Ordinance number 09-05:  An ordinance appropriating for all corporate purposes of the Village of Winnebago, Winnebago County, Illinois for the fiscal year beginning May 1, 2009 and ending April 30, 2010.  Motion carried on a unanimous roll call vote.

b.      To be discussed in New Business.

 c.     A motion was made by MR. MYERS, seconded by MR. SMITH to pass Ordinance 09-07 with the revision/clarification that CDL individuals who are selected for random drug testing shall drive themselves to the drug testing, but any CDL or non-CDL employees who are required to be drug tested for cause or as a result of being involved in an accident while operating a Village-owned vehicle, shall be driven by that individual’s supervisor to the drug testing facility.  Also, each employee shall be responsible for notifying his/her supervisor if the prescribed medication will affect the employee’s ability to perform any function of his or her job, and that supervisor shall immediately report the information provided by the employee to the Village President.  Motion carried on a unanimous roll call vote.

 4.  Finance Committee

 5.  Community Development Committee/Fourth of July Team

 6.  Advisory Team/Clerk

7.  Police Committee

8.  President

XIII.    New Business

A.     ITEMS WITH PLANNED ACTION AT THIS MEETING

 1.  VILLAGE ENGINEER

 2.  PUBLIC WORKS COMMITTEE

The next committee meeting will be July 1, 2009 at 6:30 p.m.

3.  VILLAGE ATTORNEY

a.       A motion was made by MR. ELSEN, seconded by MR. MYERS to adopt Ordinance 09-08, an ordinance ascertaining the prevailing rate of wages for construction work in Village of Winnebago, Illinois.  Motion carried on a unanimous roll call vote.

b.      A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to authorize Attorney Gaziano to draft a letter to the property owner in Greenlee Estates with a fence presently in the easement advising the owner that the Village will not pursue legal action against the homeowner if the fence is moved within thirty days of the letter’s date subject to review by Mr. Medearis that the easement area has been restored to the condition prior to the erection of the fence.  Motion carried on a unanimous roll call vote.

c.       A motion was made by MR. MYERS, seconded by MR. ELSEN to enter into a License Agreement with Aiden the Fight for Life with the requirement that they obtain all necessary permits at no charge from the Village.  Motion carried on a unanimous roll call vote.

 4.      FINANCE COMMITTEE

a.       A motion was made by MR. ELSEN, seconded by MR. MYERS to hire Gail DiGvonni as the administrative assistant to start about June 22, 2009 (if the background check is completed satisfactorily) to be paid $10.00 per hour, to work 32 hours per week, Monday through Thursday, and to complete a six-month probationary period.  Motion carried on a unanimous roll call vote.

b.      A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to hire Elliott & Company to perform the audit for the year ended April 30, 2009 at a cost of $10,500 and to be completed no later than the end of October 2009.  Motion carried on a unanimous roll call vote.

5.      COMMUNITY DEVELOPMENT COMMITTEE/FOURTH OF JULY TEAM

a.       A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to donate $10,000 from line 17-7-916 to the Fourth of July Family Fest.  Motion carried on a unanimous roll call vote.

b.      A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to pay the invoices for the Fourth of July Family Fest up to $30,951.55 from line 90-8-905.  Motion carried on a unanimous roll call vote.

6.      ADVISORY TEAM/CLERK

7.      POLICE COMMITTEE

a.       On behalf of the committee, MR. SMITH expressed concern that the fine money is no longer being set aside to use for vehicle purchase.  He noted the cars are beginning to show high mileage.  There will be a joint Finance and Police Committee meeting to discuss the matter on July 6, 2009 at 6:30 p.m.

8.         PRESIDENT

a.       The President read a letter of “Thank you” from Mary Gross for allowing the “Support Our Troops” rally downtown.  She also included a thank you to MR. MYERS for being our guest speaker.  The Board noted that Mrs. Gross does an awesome job “supporting our troops”.

9.         OTHER NEW BUSINESS

Dana Ostergard noted the Village is NIMS compliant.  She will hold a training session with PRESIDENT EUBANK, MR. ELSEN, David Hassel, Sally Bennett, Chad Insko and Gail DiGvonni July 18, 2009 at 9:00 a.m. to prepare them for the NIMS testing.

MR. MYERS congratulated the Winnebago Boys Track Team for placing second in the state and having two state champs: Alex Thompson in the discus and Sean Smith in the 3200 meter run.

A motion was made by MR. MYERS, seconded by MR. SMITH to adjourn at 8:45 p.m.  Motion carried on a voice vote.

 Sally Jo Huggins, Village Clerk