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May 11, 2009

The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.

ROLL CALL

GAINES – KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ:  present

Guests:  Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Dick Medearis, Kris Steinwand, Kelli Jeffers, Dennis Noegel, Chief Todd Stockburger, Chad Insko, Franklin Eubank, Greg Leonard, Paul Elsen, Todd Weegens, Chuck Van Sickle, Scott Jeffrey, Dianne Buss, Tim Lindsay, David Meads, Shelby Butler, Melody Campbell, Dawn Nailor, David Hassel, Shirley Eubank, Alexes Faulkner, Austynn Eubank, Jessyka Mullen, Duston Faulkner, Josh Mullen, Michelle Princer, Mary Blake, Lance Blake, Randy Smith, Sally Bennett, Jason Bennett

A motion was made by MR. MYERS, seconded by MR. SMITH to accept the minutes of the April 13, 2009 Regular Board Meeting and Executive Session, and April 20, 2009 Special Meeting as presented.  Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ  to pay the bills as presented.  Motion carried on a unanimous roll call vote.  It was noted the Gill’s bill is for April not March as stated.

A motion was made by MRS. GAINES, seconded by MR. TARGOSZ to pay the bills over $5,000 to Gill’s Freeport Disposal and Attorney Mary Gaziano.  Motion carried on a unanimous roll call vote.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

Michelle Princer, Chef and owner of Toni’s of Winnebago, explained to the Board that the doubling of the cost of the Liquor Licenses was a bit too steep for the local businesses.  It is important that the Board make an effort to keep businesses here, not try to drive them out.

Mary Blake, Imperial Palace, explained to the Board with the reduction in business her business can not afford the increase.

D. Mark Hubbartt told the Board they should try to keep the existing businesses as well as attract new businesses.  The increase of the license fees for the restaurants is unfair.  The other license holders can better afford to pay the increase.

Paul Elsen thanked the Board members who have served the Village faithfully.  He gave a special thanks to Mr. Kennedy for his dedicated service after being appointed.  He thanked Mrs. Gaines for her eight and a half years of service being elected three times.  He wished Mr. Butler well and thanked him for his ten years of faithful service knowing it often was thankless. 

A.  Items with planned action

1.  Village Engineer

          a. There were no updates on the developments.

b. The bids have been received for the sewer improvements to be paid with funds from the CDAP Grant.  A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to accept the bid of Vizu-Sewer Clean & Seal, Inc. for $326,671.05, on the condition Mr. Noegel agrees the bid is acceptable when he reviews it, for the sanitary sewer lining and improvements and allow the President to issue the Notice of Award.  Motion carried on the following roll call vote:  MALIGRANDA, SMITH, TARGOSZ, GAINES, KENNEDY:  yes  MYERS: no

          c. There is nothing new to report on the Stimulus Funding Opportunities.

          d.  The 2009 MFT Program will go out for bid after final review by IDOT.

          e.  Wastewater Treatment Plant Expansion will be discussed in new business.

          f.  The development of codes and ordinances remains open                    

 2.  Public Works Committee

          a.  A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to spend up to $50,000 for the     repair of well number 4 through Municipal Well & Pump from line 51-4-542.  Motion carried on a unanimous roll call vote.

 3.  Village Attorney

 a.  A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to amend Ordinance 09-04 to remove the Elected Officials from the drug testing requirement and to eliminate the random drug testing for non CDL employees and correct the clerical error in item 11A.  Motion carried on a unanimous roll call vote.               

b.  The Attorney gave an update on the Hodgdon Zoning issue.  The county is monitoring the progress and everything must be in place including landscaping by late June 2009.

        c.  The Concession Stand Agreement with the Aiden for Life Group will be drawn up by them.

 The attorney provided the Handbook of Legal Tips to the members who were not at the Special Meeting.

 4.  Finance Committee

a.  A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to close the Village Office on Fridays effective immediately because of budget constraints.  Motion carried on a unanimous roll call vote.

 5.  Community Development Committee/Fourth of July Team

 6.  Advisory Team/Clerk

 a.  A motion was made by MRS. TARGOSZ, seconded by MR. Kennedy to grant the request of the Deputy Clerk for one additional week of vacation as outlined in the minutes of the Executive Session on April 13, 2009.  Motion carried on the following roll call vote:  KENNEDY, MALIGRANDA, MYERS, SMITH, TARGOSZ: yes GAINES: no

7.  Police Committee

8.  President

a.  MR. BUTLER stated that it has been fun most of the time and that it has been the highest honor to serve as a Board member and President.  He wished the incoming members all of the best.

 IX.    Outgoing Board Member Recognition

President Butler presented plaques to MRS. GAINES and MR. KENNEDY and thanked them for their service.

 MR. MALIGRANDA presented a plaque to President Butler and thanked him for his ten years of service.

 X.     Seating of the new Board

Attorney Gaziano swore in the Clerk, Sally Jo Huggins.  The Clerk then swore in the new President, Franklin Eubank, Jr. and the Trustees Paul Elsen, Greg Leonard, and Roger Smith.  At 8:32 p.m. the Board took a recess for refreshments.

At 8:45 p.m. the new Board returned to session.

XI.    New Business

         A.  ITEMS WITH PLANNED ACTION AT THIS MEETING

         1.  VILLAGE ENGINEER

A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to adopt the resolution to appropriate $45,000 of MFT Funds to upgrade Westfield Road from Cunningham Road to the southerly Village limits.  Motion carried on a unanimous roll call vote.

 2.  PUBLIC WORKS COMMITTEE

            a.  A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to                                        purchase two 650 gpm pumps and associated electrical work at a price not to exceed                                       $20,000 from line item 5-4-542.  Motion carried on a unanimous roll call vote.

            b.      A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to adopt the resolution of intent      regarding National Flood Insurance.  Motion carried on a unanimous roll call vote.

A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to sign the Loan Program Certifications and the loan documents.   Motion carried on a unanimous roll call vote.

A motion was made by MR. MYERS, seconded by MR. LEONARD to sign the Certification regarding debarment, suspension and other responsibility matters.  Motion carried on a unanimous roll call vote.

A motion was made by MR. MYERS, seconded by MR. MALIGRANDA to sign the Tax Exemption Certificate and Agreement.  Motion carried on a unanimous roll call vote.

3.  VILLAGE ATTORNEY

            a. There will be a Public Hearing on the Appropriations Ordinance June 8, 2009 at 6:15 p.m.

 A motion was made by MR. MYERS, seconded by MR. SMITH to authorize the Village Attorney to review the Appropriations Ordinance for FY 2009-2010, number 09-05, and to draft the Tax Levy Ordinance, number 09-06 when the information is available.  Motion carried on a unanimous roll call vote. 

          b. The Attorney will continue to work on the possibility of a Utility Tax.

 4.      FINANCE COMMITTEE

 a.       A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to make a permanent transfer of up to $286,600 from the General Fund line item 01-1-959, to the Police Fund, line 21-399.  Motion carried on a unanimous roll call vote.

5.      COMMUNITY DEVELOPMENT COMMITTEE/FOURTH OF JULY TEAM

6.      ADVISORY TEAM/CLERK

7.      POLICE COMMITTEE

         a.   A motion was made by MR. SMITH, seconded by MR. MYERS to grant Scott Jeffrey, of Edward Jones, Inc. a one year Solicitor’s Permit when he pays the $200 fee.  Motion carried on a unanimous roll call vote.

8.         PRESIDENT

            a.  President Eubank recommended the following Committees and the Board approved:

FINANCE

Paul Elsen – Chairperson

Anita Targosz

Greg Leonard

PUBLIC WORKS

Anita Targosz – Chairperson

Stan Maligranda

Roger Smith

POLICE

Roger Smith – Chairperson

Greg Leonard

Toby Myers

COMMUNITY DEVELOPMENT

Stan Maligranda – Chairperson

Paul Elsen

Toby Myers

A motion was made by MR. MYERS, seconded by MR. ELSEN to change the starting time for all future Regular Meetings to 7:00 p.m.  Motion carried on a voice vote.  The media will need to be notified of this time change.

MRS. TARGOSZ asked if the Liquor Commission members have been selected and was told that will be in the future.

Attorney Gaziano explained voting:

Votes can be aye, no pass and then vote later, or abstain.  Abstain is the same as a non-vote.

MR. MYERS reminded everyone of the Support Our Troops Rally on Armed Forces Day, May 16, 2009 at 6:00 pm downtown.  He noted over 100 area men and women are serving their county.

A motion was made by MR. SMITH, seconded by MR. Myers to adjourn at 9:30 p.m.  Motion carried on a voice vote.

Sally Jo Huggins, Village Clerk