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Board Minutes

November 10, 2008

The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding.

ROLL CALL

GAINES - KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ:  present

Guests:  Attorney Mary Gaziano, Chief Todd Stockburger, Dennis Noegel, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Dick Medearis, Josh Kraft, Kelli Jeffers, David Meads, Michael Gill, Matthew Gill, Paul Dahlstrom, Sally Dahlstrom

A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the October 13, 2008 Regular Board Meeting and October 20, 2008 Special Meeting with corrections to the regular meeting minutes.  Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MR. MALIGRANDA to pay the bills over $5,000:  Gill’s Freeport Disposal, Illinois Environmental Municipal League, Comed, Gasvoda & Associates.  Motion carried on a unanimous roll call vote.

A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills as presented.  Motion carried on a unanimous roll call vote of those present.

The Treasurers Report has been placed on file for audit. 

PUBLIC COMMENT

No one signed up to address the Board.

OLD BUSINESS

A.  Items with planned action

     1.  Village Engineer

          a.  As there were no updates on the Developments, Waste Water Treatment Expansion or CDAP Sewer Construction Grant the Engineer chose not to attend the meeting.

     2.  Public Works Committee

          a.  Bids will be requested for backup generators for the wells and lift stations.  In           addition the committee will search for used back-up generators.

      3.  Village Attorney

           Attorney Gaziano thanked the Board and Village residents for their kind words and             prayers since her surgery.  She is recovering very well and thankful the mass was benign.

           a.  The Board reviewed the draft of the proposed Identify Theft Prevention Ordinance.   A motion was made by MRS. GAINES, seconded by MR. MYERS to adopt Ordinance 08-07, an ordinance providing for an Identity Theft Prevention Program to comply with federal regulations effective immediately.  Motion carried on a unanimous roll call vote.

     4.  Finance Committee

         MRS. GAINES asked the status of the Hodgdon agreement with the County.                           Attorney Gaziano will look into the matter.

         a.  The dates for the Finance Committee planned meetings in 2009 were provided.

    5.  Community Development Committee/Fourth of July Team

        a.  A motion was made by MR. MALIGRANDA, seconded by MRS. GAINES to                                  contribute $200 from line 17-7-911 for the Senior Holiday Party.  Motion carried on              the following roll call vote:  MYERS – SMITH – GAINES – KENNEDY –                    MALIGRANDA:  yes      TARGOSZ:  no

     6.  Advisory Team/Clerk

          a.  A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the dates               for the 2009 meetings, see attached.  Motion carried on a voice vote.

          b.  The Village won’t participate in the IMRF Trustee Election.

          c.  The Board discussed the upgrade of the software.  A motion was made by MRS. GAINES, seconded by MR. KENNEDY to enter into a lease agreement with Tyler Technologies, Inc. to lease the software.  Attorney Gaziano has reviewed the agreement and finds it to be in order.  The motion was withdrawn by MRS. GAINES as there were more questions regarding the lease agreement.

         d.  A motion was made by MRS. GAINES, seconded by MR. SMITH  to hire Sally Bennett to fill the position of Treasurer effective immediately to be paid $15.00 per hour.  As she has proved herself by working as a temporary there will be no probationary period subject to review of the personnel policy with final determination at the December meeting.  Motion carried on a unanimous roll call vote.

    7.  Police Committee

    8.  President

        a.  The President noted that the referendum failed and it will be necessary to tighten the belt by possibly cutting positions and other cuts where possible.  He asked the Board to let him know how they feel the public input can be gotton:  Do they want less than 24/7 coverage? etc.

      The President provided the Board information received regarding the possible                           pre-annexation of property at 1951 South Meridian Road.  The Board is to provide the             President input on the letter dated November 5, 2008.

New Business

MR. MYERS offered the following:

      1.  Happy Birthday Marine Corps

      2.  Tomorrow is Veterans Day – keep your thoughts and prayers with our active veterans and past.

      3.  Congratulations to Winnebago Boys Soccer Team for taking first in the state a week ago.

      4.  Congratulations Mary Beth Elsen being named Soccer Coach of the year.

      5.  Congratulations Winnebago Girls Cross Country Team, for taking first at the State Meet            last weekend.

      6.  Congratulations Winnebago Boys Cross Country team for taking third at the State            Meet last weekend.

      7.  Congratulations Sean Smith for placing first at the Boys Cross Country State Meet.

      8.  Congratulations to the following Winnebago teams for earning Academic All-State            Honors last year:  Boys and Girls Cross Country, Boys and Girls Soccer,

           Volleyball, Boys Basketball, Competitive Cheer, and Boys and Girls Track and Field

 A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to go into Executive Session at 8:55 p.m. to negotiate the garbage hauler and contract negotiation of the waste water treatment plant.  Motion carried on a unanimous roll call vote.

The Board returned to Regular Session with all six present at 9:31 p.m.

A motion was made by MRS. GAINES, seconded by MR. MYERS to adjourn at 9:32 p.m.  Motion carried on a voice vote.

                                                                                                                      Sally Jo Huggins, Village Clerk