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October 13, 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL GAINES - KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Chief Todd Stockburger, Todd Weegens, Dennis Noegel, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Shelby Butler, Dick Medearis, Randy Cook, Faye Reed, Alta Straley, Mary Kissack, Melody Campbell, Charles Rittmeyer, Corliss Beyer, Don Rose, Mary Gross, Terrence Kinn, Josh Kraft, Bruce Schandelmeier, Ron Huggins, Chuck Prorok, Kelly Jeffers, David Meads, Donna Fender, Skip Leden, Dawn Nailor, Ryan Olsen, Vanessa Vaught, Paula Huggins, Ed Campell, Joe Bruscato, Walt Quick, Diana Marshall, Amy Folk, Dora Qualls A motion was made by MRS. GAINES, seconded by MR. MYERS to accept the minutes of the September 8, 2008 Regular Board Meeting and Executive Session as presented. Motion carried on a voice vote. A motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to pay the bills over $5,000: Fehr-Graham, Gill’s Freeport Disposal, Rockford Blacktop, Illinois Environmental Protection Agency, Comed, CDW-G. Motion carried on a unanimous roll call vote. A motion was made by MRS. GAINES, seconded by MR. MYERS to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. The Treasurers Report has been placed on file for audit. It was noted that the CD which was set up for payment of the Winnebago Corners payback has been closed to the General Fund as that agreement term is complete. PUBLIC COMMENT Charles Rittmeyer, 1872 South Winnebago Road, whose property abuts the park at Greenlee, complained about golf balls being driven into his property. He explained they get into the feed for the animals which could kill them. Mr. Noegel noted that his department picks them up when mowing. It was also noted that the crops are sprayed with chemicals which could harm children when they walk into his fields. The Police Department will look into the matter. Joe Bruscato and Chuck Prorok, candidates for the State Attorney in Winnebago County, introduced themselves to the Board and explained their plan if elected. Ron Huggins, chairman of the 4th July Team, approached the Board to verify whether the annual support of the July 4th Festival would continue in 2009. The $10,000 is between one-fourth and one-third of the expense of the festival and very important. President Butler explained that the money donated by the Village is not tax money but money from licenses etc. which is maintained by the Community Development Committee. The $10,000 contribution to the 2009 July 4 celebration will be there for the committee. The Board will do their best to be sure the contribution will be available in the future years as well. There was also a concern that some members of the community would vote against the referendum if the Village did not support the festival. Attorney Gaziano explained there is a fact sheet explaining the referendum and its consequences and no where does the fact sheet list the removal of support of the festival. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The Greenlee Plat 7 has approval from the E.P.A. Sewer Construction Permit; and the Water Construction Permit should be completed soon by the E.P.A. The opinion of Mr. Noegel will be requested before final approval of the plat is given. b. Phase 1 of the Wastewater Treatment Plant Expansion will be discussed at the Public Works Committee Meeting October 22, 2008 at 6:30 p.m. At this time, it is hoped the project can be rebid in the future with favorable results. c. The contract paperwork for the CDAP Sewer Construction Grant is expected. d. The 2008 MFT Street Project is complete. 2. Public Works Committee 3. Village Attorney a. The Village Attorney reminded the audience there is a fact sheet available explaining the referendum and it is the only thing that can be provided by the Village Office. b. The Village Attorney will prepare a letter to the Attorney for Mr. Dabson explaining the requirements of the needed bike path. 4. Finance Committee a. A motion was made by MRS. GAINES, seconded by MR. MYERS to authorize Mrs. Steinwand to prepare an ad for the newspaper to fill the permanent position of Treasurer. Motion carried on a unanimous roll call vote. b. As the present method of depositing the Utility Billing Receipts is very labor intensive, a motion was made by MRS. GAINES, seconded by MRS. TARGOSZ to accept Option 1 of the First National Bank quote with all three services. Motion carried on a unanimous roll call vote. c. As the Audit of the 2007-2008 records will begin in early November an extension of the required due date has been received for December 26, 2008. The Treasurer’s Report is being prepared and will be published by the required date of October 31. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President a. There will be a Special Board Meeting October 20, 2008 at 6:30 p.m. to discuss the NIMS Policies. Copies of the policies will be available to the Board members prior to the meeting. b. The Board renewed the membership in the Rockford Area Economic Council with the hope of more results this year. c. The next election of local officials will be April 7, 2009 and the Village will have three Board seats open, with the President and the Clerk included. The first date to circulate petitions is October 28, 2008 and they will be turned in January 19 through January 26, 2009. The Village received the IML RMA Safety Award for 2007 which saves the Village money through less loss time and less costly insurance. New Business MR. MALIGRANDA asked if anything can be done about the racks at Mikron. It was decided to hold off at this time because of the financial times Attorney Gaziano reported that Doug Hodgdon has his final permit to move the vehicles inside his building. A “no left turn sign” was requested to be placed in both sides of the island at Sullivan’s Foods. MR. MYERS asked about the weeds on Westfield. A letter will be sent to those who said they would mow their property and have not. A motion was made by MRS. GAINES, seconded by MR. SMITH to adjourn at 8:30 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
The Board of Trustees of the Village of Winnebago held a Special Meeting at 6:30 p.m. with President Stephen Butler presiding. ROLL CALL
GAINES – MALIGRANDA – MYERS – SMITH – TARGOSZ: present KENNEDY arrived at 6:35 p.m. Guests: Dana Ostergard, Attorney Mary Gaziano, Officer David Seitz, Fire Chief Rob Martin President Butler read the proclamation identifying October Domestic Violence Awareness Month. With the Board’s approval President Butler signed the document. Mrs. Ostergard explained that Chief Stockburger was unable to join us as he was at a meeting on domestic violence. Mrs. Ostergard showed a video of the Anhydrous Ammonia spill in Seward in April 2007. This shows the need for the NIMS Policies and Procedures to be in place. Mrs. Ostergard explained the highlights of the NIMS Policies and Procedures. The Board Members are requested to provide their response, questions and corrections, to Mrs. Ostergard by November 20, 2008. President Butler thanked Mrs. Ostergard for all her hard work on the NIMS Policies and Procedures. The meeting was adjourned at 8:21 p.m. Motion carried on a voice vote.
Sally Jo Huggins, Village Clerk
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