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Back to : August 11, 2008 The Board of Trustees of the Village of Winnebago met at 7:30 p.m. with President Stephen Butler presiding. ROLL CALL KENNEDY – MALIGRANDA – MYERS – SMITH – TARGOSZ: present GAINES: absent Guests: Attorney Mary Gaziano, Chief Todd Stockburger, Todd Weegens, Dennis Noegel, Mary Jo Hubbartt, D. Mark Hubbartt, Kris Steinwand, Dick Medearis, Paul Callighan, Isaac Guerrero, Carlos Molina A motion was made by MR. SMITH, seconded by MR. MYERS to accept the minutes of the June 9, 2008 Public Hearing and July 7, 2008 Regular Board Meeting as presented. Motion carried on a voice vote. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to pay the bills over $5,000: Fehr-Graham, RSM McGladrey, Rockford Blacktop, ComEd as presented. Motion carried on a unanimous roll call vote of those present. A motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to pay the bills as presented. Motion carried on a unanimous roll call vote of those present. The bank account balances were provided. PUBLIC COMMENT Dick Medearis asked the Board to consider getting out of the sewer business and running a line to Parker Woods to connect to Rock River Reclamation. The matter was referred to Community Development to be assisted by Mr. Medearis. OLD BUSINESS A. Items with planned action 1. Village Engineer a. The Letter of Credit continues to be held for both the Sullivan and Willingham Developments. Sullivan’s has not completed any of the items on their punch list. Their letter of credit is $50,000 and valid until May 25, 2010. A letter will be sent to them requesting completion of the punch list. The Willingham Letter of Credit is $616,143.71 and effective until October 23, 2009. Significant work has been done on their punch list but some items remain. The Board took no action of reducing their letter of credit until the punch list is completed. The Village Attorney will pursue the Letter of Credit and bike path at the Highlands. b. The Village has been awarded a $350,000 CDAP Sewer Construction Grant. This will need to be used within two years and will be used for the most needed infrastructure in the collection system. c. Bids will be opened August 14, 2008 at 2:00 p.m. for Phase 1 of the Waste Water Treatment Expansion. d. Rockford Blacktop plans to complete the 2008 MFT Streets Project August 12, 2008. With the bills approved earlier, the first partial billing of $133,858.33 was paid for this project. 2. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to accept the quote of $56.61 for non-summer and $62.69 for summer as the cost of Willingham Street lights per light. Motion carried on a unanimous roll call vote of those present. b. The digester will be removed from the agenda. 3. Village Attorney a. The Attorney will draft a letter to Valley Community Bank to verify that the Willingham Letter of Credit will remain in effect until October 23, 2009 for $616,143.71. b. A motion was made by MR. MYERS, seconded by MR. SMITH to adopt Resolution 08-04R resolution authorizing Village of Winnebago Board to enter into Intergovernmental Cooperation Agreement for Implementation of Financial Compliance Unit for Traffic and Ordinance Violation cases. Motion carried on a unanimous roll call vote of those present. c. A motion was made by MR. MYERS, seconded by MR. SMITH to adopt Ordinance 08- 06 an Ordinance for the submission to Public Referendum the question of whether the Village of Winnebago, Illinois, should be authorized to increase the Village’s Tax Extension Limitation under the Property Tax Extension Limitation Law at the General Election to be held in and for the county of Winnebago on the 4th day of November, 2008. With the stipulation that in the event the limiting ratio percentage of 1.1523 calculated to raise approximately $180,000 more than what would be received this year without any tax increase ($225,000 from what was received last year) would change in the event the adjusted valuation base of the Village changes when the final figures are in to the County Clerks’s Office by August 28, 2008, the Village President would be authorized to change the proposed limiting rate in order to raise the targeted approximate $180,000 amount. Motion carried on a unanimous roll call vote of those present. 4. Finance Committee a. Based on the recommendation of Finance Committee a motion was made by MRS. TARGOSZ, seconded by MR. KENNEDY to accept the quote of Elliott & Company to perform the Audit for the fiscal year ended April 30, 2008. Motion carried on a unanimous roll call vote of those present. b. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to make the following line item transfers: from line 01-1-427 $5,000, 01-1-701 $1,000, 01-1-541 $4,000, 01-1-959, $5,000, to line 01-1-530 to cover the shortfall caused by more time required by McGladrey to complete the account balancing functions. Motion carried on a unanimous roll call vote of those present. MRS. TARGOSZ asked about the status of the purchase of the new software. Attorney Gaziano is working to complete the review of the contract. 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. A motion was made by MR. SMITH, seconded by MR. MYERS to grant a raise to $16.92 per hour to David Seitz effective with the pay period which began August 10, 2008 as he has successfully completed his one year probationary period. Motion carried on a unanimous roll call vote of those present. 8. President a. The Street Dance will be August 23, 2008 from 6:00 p.m. – 10:00 p.m. downtown. b. The Board discussed vendors selling produce without a Solicitor’s Permit. Since this issue is not a problem at this time, the Board will not require a Solicitor’s Permit Application or a permit fee. This issue will be brought back to the Board, only if there are problems. c. There is a lot of interest in possible annexation into the Village. The September 2008 Board Meeting will be held at its previously scheduled date of September 8, 2008. New Business MR. MYERS asked what is being done about the Westfield Road weeds. Mrs. Steinwand will follow-up on the matter. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 9:10 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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