Back To: Board Minutes

November 9, 2009

The Board of Trustees of the Village of Winnebago met at 7:01 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN – LEONARD – MALIGRANDA – MYERS – SMITH: present

TARGOSZ: absent

Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Sally Bennett, Dennis Noegel, Todd Weegens, Todd

Stockburger, Dick Medearis, Kris Steinwand, Jacquie Olsen, Scott Wanner, Shayne Wanner.

A motion was made by MR. SMITH, seconded by MR. MYERS to accept the minutes of the October 12, 2009 Regular Board Meeting, and October 22, 2009 Special Board Meeting as presented. Motion carried on a voice vote.

A motion was made by MR.ELSEN, seconded by MR. MYERS to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham & Associates, Attorney Mary Gaziano, IML Risk Management and Monroe Trucking Equipment. Motion carried on a unanimous roll call vote of those present.

A motion was made by MR. MYERS, seconded by MR. ELSEN to pay the bills as presented. Motion was carried on a unanimous roll call vote of those present.

The Treasurer’s Report has been placed on file for audit. It was noted that Line Item 51-364 has received more than what was budgeted. MR. ELSEN questioned what the line item is for and why the line item is higher than projected.

PUBLIC COMMENT

No one requested to address the Board.

OLD BUSINESS

1. A. Items with planned action

1. Village Engineer

a. The Sewer lining repairs will start the first week of December.

A motion was made by MR. SMITH, seconded by MR. LEONARD to pay Visu Sewer $ 4,770.74 for pay request Number 3. Motion carried on a unanimous roll call vote of those present.

b. No pay requests were presented for the 2009 MFT Street Project

as there are issues with the workmanship on Westfield Road and

the patch on Elida Street.

c. The Westfield Road Stimulus Project will be paid by IDOT when

they receive documentation it is acceptable. IDOT will then bill

the Village for their portion.

• d. All information has been provided to Rock River Water Reclamation

• District for the Feasibility Study.

• e. The infrastructure planning and funding remains open. There

• remains a possibility of low interest money in the February 2010

• application time frame. There also is some money available

• through the U.S. Department of Agriculture.

• f. The Village maps are being reviewed by the Village.

• g. Development Codes & Ordinances remains open.

B. Public Works Committee

C. Village Attorney

a. The agreement with the school district for Village Police Officers working at school functions has not been received for review.

D. Finance Committee

• a. The software is in progress. The company plans to be in our facility the end of December to handle the water billing. Attorney Gaziano cautioned that all information carried to the new system be readable and retrievable. There is information prior to 2000 which is not retrievable.

b. The Trumpet/CUSD #323 Contract is in place and the billing has been paid.

c. The Aero Group, Inc. contract is complete and billing has been paid.

d. The Preliminary budgets for 2010-2011 Fiscal Year should be to the Finance Committee by November 30, 2009 for review.

• e. The Property Tax Levy for 2009-2010 remains open.

• f. Mr. Elliott met with the Finance Committee and provided recommendations that are being reviewed by the committee.

• g. The Mediacom Cablevision contract through 2006, the template, and the new law will be reviewed by President Eubank.

• h. The possibility of a referendum to help fund the Police Department remains open.

E. Community Development Committee/Fourth of July Team

F. Advisory Team/Clerk

G. Police Committee

• a. A motion was made by MR. SMITH seconded by MR. MYERS to hire Jacquie Olsen as an Administrative Assistant, to be paid $10.00 per hour, to start November 16, 2009 pending a background check, and she will serve a six month probationary period. Motion carried on a unanimous roll call vote of those present.

8. President

• a. A motion was made by MR. MYERS, seconded by MR. ELSEN to authorize President Eubank to sign the Declaration of Regional Policy. Motion carried on a voice vote.

• b. The President will draft a new Agenda format with guidance from Attorney Gaziano.

             c. The reports on the IML Conference remain open.

• d. & f. Negotiations with the developers of South Meridian Road continue. When the final decision is made on the land use the Task Force will meet on the zoning.

             e. The Fire Sprinkler Ordinance is being reviewed with the fire department and recommendations      will be sent to Community Development for finalization.

XIII. New Business

A. ITEMS WITH PLANNED ACTION AT THIS MEETING

       1. Village Engineer

       2. Public Works Committee

       3. Village Attorney

a. The Amendment to the General Obligation Bond Ordinance remains open. It will be drafted by Kelly Kost of Chapman and Cutler.

b. There will be a Public Hearing December 7, 2009 at 6:15 p.m. on the Tax Levy Ordinance.

c. Attorney Gaziano went over the highlights of the new FOIA rules which will go into effect January 1, 2010.

4. Finance Committee

5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk a. A motion was made by R. MYERS, seconded by MR. ELSEN to adopt the Board Meeting Dates for 2010, see attached. Motion carried on a voice vote.

7. Police Committee

• a. The police garage has a flat roof which is leaking. It also has some electrical issues. A motion was made by MR. SMITH to hire an electrician to look at wiring. The motion died for a lack of a second.

A motion was made by MR. MYERS, seconded by MR. ELSEN to inspect and repair or rebuild the roof and spend up to $15,000. Motion carried on a unanimous roll call vote of those present.

8. President

9. Other Business

MR. MYERS congratulated the Winnebago Girls Cross Country Team for a successful season and a record fifth straight State Championship. He also congratulated the other Fall Sports Teams for their accomplishment. He also noted Veterans Day will be Wednesday and Tuesday is the birthday of the Marine Corps.

A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 8:50 p.m. Motion carried on a voice vote.

Sally Jo Huggins, Village Clerk