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BACK TO: Board Minutes September 14, 2009 The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN – LEONARD – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Randy Smith, Sally Bennett, Dennis Noegel, Todd Weegens, Todd Stockburger, Vivian Gaines, Dana Ostergard, Alan Nylund, Brian Brown, Melissa Navarro, John Harkonen, Sandy Harkonen, Greg Seyler. A motion was made by MR. SMITH, seconded by MR. ELSEN to accept the minutes of the August 10, 2009 Regular Board Meeting, and August 26, 2009 Joint Meeting as presented. Motion carried on a voice vote. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham, Gasvoda & Associates, HD Supply Waterworks, Municipal Well & Pump and PDC Precision Drive except the invoice for $2,418.89. Motion carried on a unanimous roll call vote. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to pay the bills as presented. Motion was carried on a unanimous roll call vote. The Treasurer’s Report has been placed on file for audit. Board was reminded to control costs. PUBLIC COMMENT No one signed up for public comment. OLD BUSINESS
a. There will be a meeting late this week or early next week to discuss the findings of the sewer televising and how to proceed. A motion was made by MRS. TARGOSZ seconded by MR. ELSEN to authorize application for a draw of grant money and then payment to the contractor for partial payment request one and two by Visu Sewer Inc. in the amount of $56,191.70 and $19,380.40 respectively for the requests. These amounts are net of the ten percent retainage. Motion carried on a unanimous roll call vote. b. The 2009 MFT Street Improvements Project is nearing completion. c. There was a preconstruction meeting on the Westfield Road Stimulus Project and they hope to start September 21, 2009. d. The initial submittals have been made on the Rock River Water Reclamation District Feasibility Study and additional information is being provided. There will be a meeting September 23, 2009 at 10:30 a.m. at the Village Hall. e. More information has been provided on the grants/loans. f. The Development Codes and Ordinances remains open. 2. Public Works Committee 3. Village Attorney a. The Picketing & Demonstration Ordinance draft is open for review by the Board Members. Attorney Gaziano met with the High School Students and explained the Traffic Laws and how they pertain to the students. The Attorney noted the piles of dirt are still at the Hodgdon business and she will follow up with the county. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President XIII. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Public Works Committee a. A motion was made by MRS. TARGOSZ seconded by MR. MALIGRANDA to spend up to $3,200 from line 51-4-830 to purchase a scale for Well House Two. Motion carried on a unanimous roll call vote. b. MRS. TARGOSZ noted the need of a truck for O&M to transport their equipment. They have been using a truck from the Street Department, but their trucks are old and in need of repair. The budget for O&M included the truck purchase and the O&M Funds are to be spent for O&M as it is to be self supporting. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend up to $32,700 from line 51-4-831 to purchase a new, state bid, one ton truck and equipment and tools. Motion carried on the following roll call vote. SMITH-TARGOSZ-ELSEN-MALIGRANDA: YES LEONARD-MYERS: NO 3. Village Attorney a. The Attorney noted there needs to be an Intergovernmental Agreement with Winnebago Community Unit District 323 before a Village Police Officer can use Village supplied equipment while working for the school and being paid by the school to include uniform and police car. The agreement would hold harmless the Village and provide indemnification from such things as liability, workers compensation, etc. The Chief will talk to Superintendent Harezlak about the matter. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. After discussion a motion was made by MR. SMITH, seconded by MR. MYERS to authorize the Attorney to draft an ordinance to close the parks at dusk rather than 10:30 p.m. The motion was amended and seconded to change the closing to be sunset. The motion was amended and seconded to allow the Hurd Young Memorial Park to remain open during scheduled events. Motion carried on the following roll call vote: ELSEN-LEONARD-MALIGRANDA-MYERS-SMITH: YES TARGOSZ: NO b. The State law will split the violation money between the State and Village fifty/fifty for minors possessing tobacco; no ordinance is necessary at this time. c. The minor curfew was discussed. d. A motion was made by MR. SMITH seconded by MR. MYERS to allow the Chief to advertise for a clerical assistant to be paid $10.00 per hour and work up to twelve hours per week. Motion carried on a unanimous roll call vote. 8. President a. After discussion it was decided the President should set up a committee (task force) to review the possibility of adding the new zoning category as discussed at the Special Meeting August 26, 2009. b. The Taco Bell will have their Grand Opening on September 15, 2009. c. The Liquor Commission met last week and discussed the Ordinance approved in April. It was decided to review the changes proposed by both the Commission and the Attorney, for decision at the October 12, 2009 Board Meeting. d. The Winnebago Middle School has a Community Honor Recognition and everyone is encouraged to get involved. 9. Other Business It was noted that there is a large volume of police calls. The President asked those attending the IML Conference to meet right after the meeting to discuss logistics. It was suggested, that those attending bring a report to the next meeting on the meetings they attend for all to learn. MR. MYERS noted that a DeKalb soldier died as a result of injuries in Afghanistan. It was noted that the Fire Chief is on his way to Afghanistan. It was requested agendas of all meetings, including committees, be e-mailed to all Board members. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 9:15 p.m. Motion carried on a voice vote. ________________________ Sally Jo Huggins, Village Clerk |