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Back To Board Minutes August 10, 2009 The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. ROLL CALL ELSEN – LEONARD – MALIGRANDA – MYERS – SMITH – TARGOSZ: present Guests: Attorney Mary Gaziano, Mary Jo Hubbartt, D. Mark Hubbartt, Kelli Jeffers, Chad Insko, Randy Smith, Sally Bennett, Dennis Noegel, Todd Weegens, Todd Stockburger, Vivian Gaines, Dana Ostergard, Alan Nylund, Brian Brown, Melissa Navaro, John Harkonen, Sandy Harkonen, Greg Seyler. A motion was made by MR. SMITH, seconded by MR. ELSEN to accept the minutes of the August 10, 2009 Regular Board Meeting, and August 26,2009 Joint Meeting as presented. Motion carried on a voice vote. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham, Gasvoda & Associates, HD Supply Waterworks, Municipal Well & Pump and PDC Precision Drive except of invoice for $ 2418.89. Motion carried on a unanimous roll call vote. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills as presented. Motion was carried on a unanimous roll call vote. The Treasurer’s Report has been placed on file for audit. Board was reminded to control costs. PUBLIC COMMENT No one signed up for public comment. OLD BUSINESS A. Items with planned action 1. Village Engineer a. There will be a meeting late this week or early next week to discuss the findings of the sewer televising and how to proceed. A motion was made by MRS. TARGOSZ seconded by MR. ELSEN to authorize application for a draw of grant money and then payment to the contractor for partial payment request 1 and 2 by View Sewer Inc. in the amount of $56,191.70 and $19,380.40 respectively for the requests. These amounts are net of the ten percent retainager. Motion carried on a unanimous roll call vote. b. The 2009 MFT Street Improvements Project is nearing completion. c. There was a preconstruction meeting on the Westfield Road Stimulus Project and they hope to start September 21,2009. d. The initial submittals have been made on the Rock River Water Reclamation District feasibility study and additional information is being provided. There will be a meeting September 23, 2009 at 10:30 at the Village Hall. e. More information has been provided on the grants/loans. f. The Development Codes and Ordinances remains open. 2. Public Works Committee 3. Village Attorney a. The Picketing & Demonstration Ordinance draft is open for review by the Board Members. Attorney Gaziano met with the High School Students and explained the Traffic Laws and how they pertain to the Students. The Attorney noted the piles of dirt are still at the Hodgdon business and she will follow up wit6h the county. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President XIII. New Business A. ITEMS WITH PLANNED ACTION AT THIS MEETING 1. Village Engineer 2. Public Works Committee a. A motion was made by MRS. TARGOSZ seconded by MR. MALIGRANDA to spend up to spend up to $3200 from line 51-4-830 to purchase a scale for Well House 2. Motion carried on a unanimous roll call vote. b. MRS. TARGOSZ noted the need of a truck for O & M to transport their equipment. They have been using a truck form the Street Department, but their trucks are old and in need of repair. The budget for O & M included the truck purchase and the O & M funds are to be spent for O & M as it is to be self supporting. A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to spend up to $32,700 from line 51-4-831 to purchase a new, state bid, one ton truck and equipment and tools. Motion carried on the following roll call vote. SMITH-TARGOSZ-ELSEN-MALIGRANDA YES LEONARD-MYERS NO 3. Village Attorney a.The Attorney noted there needs to be an Intergovernmental Agreement with Winnebago Community Unit District 323 before a Village Police Officer can use Village supplied equipment while working for the school and being paid by the school to include uniform and police car. The agreement would hold harmless the Village and provide indemnification from such things as liability, workers compensation, etc. The Chief will talk to Superintendent Hasezlak about the matter. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee a. After discussion a motion was made by MR. SMITH, seconded by MR. MYERS to authorize the Attorney to draft an ordinance to close the parks at dusk rather than 10:30pm. The motion was amended and seconded to change the closing to be sunset. The motion was amended and seconded to allow the Hurd Young Memorial Park to remain open during scheduled events. Motion carried. b. Three bids were received for the Westfield Road Project using Stimulus money. The low bidder is Martin & Company of Oregon, Illinois. A motion was made by MR. ELSEN, seconded by MR. MYERS to award the contract to Martin & Company Excavating for $92,368.78. Motion carried on a unanimous roll call vote. c. The 2009 MFT Street Improvement Project is ready to go and should begin the third week of August. d. The current CDAP Grant is nearing completion. There will be another grant available in February. To apply in February 2010 it will be necessary to send only a letter. The Village has also applied for the Revolving Loan which is twenty-five percent grant and the rest paid back over twenty years with no interest. The Board also discussed application for a USDA loan which includes interest of 2.5 to 3.5 percent. A motion was made by MR. SMITH seconded by MR. LEONARD to authorize President Eubank to sign a pre-application for a USDA Loan. Motion carried on a voice vote. e. The Development Codes and Ordinances remains open. 2. Public Works Committee 3. Village Attorney a. The Trumpet Networks Lease was discussed. A motion was made by MR. ELSEN seconded by MR. MYERS to approve entering into the Trumpet Networks Lease and attachments and signing of the same by the Village President as revised by Attorney Gaziano pursuant to the terms listed at the July 13, 2009 General Board Meeting, provided the following additional provisions are added: A minimum 60 amp circuit breaker box shall be provided by Tenant, capable of handling a minimum of six circuits, with any expense for electrical hard-ware (e.g. drop line wires for overhead connection) being the responsibility of the Tenant; any re-hooking cost shall be the responsibility of Tenant; any improvements to the electrical system shall not become the property of Tenant upon termination or any other condition; and the electrical use cost to be borne by the Tenant, shall be a set monthly amount mutually agreed upon by the Village President and Trumpet Networks personnel after reviewing the usage documentation, with such set amount to be paid monthly by Tenant without the necessity of the Landlord generating a bill for the same, and with such monthly payment rate being subject to revision every three (3) years when the lease is renewed. Motion carried on a unanimous roll call vote. b. There was discussion of a possible Utility Tax. There are three possible taxes: a sales tax on water, a tax added to electric bills and one added to natural gas bills. The issue remains open. Attorney Gaziano offered, and the Board accepted, to speak to the PTO group, Students, etc. to explain the laws regarding minor drinking. She has volunteered to do this at no cost to the Village. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President a. There was a meeting July 27, 2009 of President Eubank, Mr. Noegel, Mr. Insko, Mr. Medearis and MRS. TARGOSZ with Rock River Water Reclamation. It was felt that the matter is worth exploring and is referred to the Public Works Committee. b. It is urgent that anyone planning to attend the Illinois Municipal League Conference let the office know so reservations can be made. c. The NIMS Training was completed for the new employees and Board members. d. The possible rezoning of 7725 and 7779 West State Street was discussed. A motion was made by MR. MYERS, seconded by MR. MALIGRANDA to have the Village Attorney draft and file an objection to the requested zoning change to Light Industrial from Agricultural. Motion carried in a unanimous roll call vote. e. The Intergovernmental Agreement with Community Unit District #323 has been signed and will be recorded. XIII. New Business
1. Village Engineer a. There is nothing new on Sewer Lining Project. MR. WEEGENS attended the pre-construction meeting on the Pecatonica Prairie Path. The first work will be the structures between Falconer Road and north of Conger Road. 2. Public Works Committee a. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to spend up to $3500.00 from 51-4-532 to complete a feasibility study with Rock River Water Reclamation. Motion carried on a unanimous roll call vote. b. A motion was made by MRS. TARGOSZ, SECONDED BY MR. SMITH to purchase a spectrophotometer for the lab and water analysis at a cost not to exceed $3,500.00 from line 51-4-830. Motion carried on a unanimous roll call vote. The next meeting of the Public Works Committee will be September 2, 2009 at 6:30 pm. 3. Village Attorney a. The Board requested the Attorney draft an ordinance for a picketing policy. 4. Finance Committee 5. Community Development Committee/Fourth of July Team 6. Advisory Team/Clerk 7. Police Committee 8. President President Eubank explained a project that Mary Gross would like to start. With donations from the public, she would purchase flags which would line Elida Street from Cunningham Road to Highway 20. It was requested the flags are kept back from intersections and check with J.U.L.I.E. for placement. This issue will be officially approved at the September meeting. a. The Village was unsuccessful in getting a police officer grant this time. b. The Village will get $50,000.00 from the Illinois Capital Plan. c. There will be a combined Board meeting with the Zoning Board August 26, 2009 at 6:30 pm. d. If any board member has a suggestion of someone to nominate for the Studs Terkel Humanities Service Award, please let the President know. e. The ISO- Building Code Effectiveness Grading Schedule (BCEGS) is an open issue. f. The TICP-Tactical Interoperable Communications Plan is an open issue. President Eubank will attend the next meeting of the group on September 17, 2009. 9. Other Business The Chamber is sponsoring Winnebago Day at the Riverhawks on August 13, 2009. MR. MYERS wondered if a wireless network could be added to make it possible to become paperless. A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 8:50 p.m. Motion carried on a voice vote. Sally Jo Huggins, Village Clerk
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